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Winning the War on Paper!
By Vince Panella
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There are two important paradigms I want
you to keep in mind about paper to keep it in proper perspective.
- First is paper is to business what fat is to a diet. It's needed
to be healthy, but we tend to go way overboard in our consumption
or use of it.
- Second paradigm is that paper is money. Every copy you make,
every computer report you print cost money--from printing costs
to storage and to retrieval.
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Start a war on paper with these
13 tactics. Look at reducing paperwork and how much you store as a challenge
to gain not only more time but to increase your company's profits as well.
Use the following tactics to help you:
- Reduce the fear that you have to protect yourself by putting everything
in writing.
- Get in the habit of throwing paper away (recycle).
- When in doubt throw it out.
- Create a special safety net drawer in a file cabinet for temporarily
holding papers you would like to throw away but are still afraid to.
- Put only the bare necessities in writing.
- Answer memos on the originating memo.
- Copy only what you need at the copy machine.
- Use the KISS Principle (Keep It Short & Simple) toward creating computer
reports.
- Reduce your filing.
- Go through your files several times a year.
- Handle paper only once if possible.
- Dot your paper corners until you finally take action.
- Use the telephone or e-mail instead of writing a formal memo.
Vince Panella, a partner of DOVICO
Software, is the founder of Success-Centered Time Management and author
of The 26-Hour Day.
DOVICO Software - Time management
software
P.O. Box 27058
Dieppe NB
Canada E1A 6V3
© DOVICO Software
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