DOVICO Timesheet Software Administrative Functions
DOVICO Timesheet's administrative functions are used to create the projects and tasks all employees track their time against, and to monitor and report on time, costs, progress, etc. for one or more projects.
Administrative functions are only available to those users with suitable software access rights and security
levels as defined when each user is added to the software.
Login in
If evaluating DOVICO Timesheet software using our 30-Day "Try It Free" trial, click on the Login to DOVICO Timesheet link provided in the e-mail received following your completion of the sign up form. The first time you login, you will be brought to the Welcome to your Trial screen which offers quick access and video tutorials to the key areas of the software.
Before using DOVICO Timesheet, popup blockers should either be disabled or have the site where DOVICO
Timesheet is installed flagged as a safe site for your popup blocker.
If evaluating after downloading and installing the project time tracking software, locate and click on DOVICO Timesheet (located under Start/All Programs/DOVICO Timesheet). When you start DOVICO Timesheet for the first time, the software will prompt you to create an Administrator Account for your personalized demo database. Your personalized database will be accessible for 30 days.
Navigating within DOVICO Timesheet:
DOVICO Timesheet offers access to all views and tools through the Menu button located in the upper left corner.
To access the time and expense entry views, click the My Time & Expenses option in the menu.
This Quick Start Guide does not detail how to setup and use the software, but instead directs you to several key views based on general and specific requirements for time and project management. For detailed instructions on how to setup and use DOVICO Timesheet, please refer to the Help files or the User's Guide.
GENERAL REQUIREMENTS
Before employees can begin tracking their time and expenses with DOVICO's project time tracking software, these general requirements must be completed. |
Employees
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In DOVICO Timesheet, anyone who enters time and expenses, or who manages,
monitor or reports on project activities is considered an Employee.
The Employees list pane (Menu > Views tab > Employees & Projects > Project Assignments) is the location where employees using the software are listed and can be added or edited. For each employee, a profile stores their user id, password, security level, their pay/charge out rates and many more useful details.
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Projects
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Projects are the combined endeavors undertaken to create a unique product, service or result. A project is a mandatory component required for time tracking. Project information can include details such as a project manager, project start/end dates and project status.
Projects are added and edited from the Assignment tree in the Project Assignments tab (Menu > Views tab > Employees & Projects > Project Assignments).
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Tasks
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Tasks are activities or work efforts against which employees track their time. Tasks are mandatory components required for time tracking.
The Tasks list pane is the location where tasks are listed and can be added or edited. (Menu > Views tab > Employees & Projects > Project Assignments)
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Assignments
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Assignments are the unique links between projects, tasks, and employees that define how a project is organized for time entry. Assignments must be created before employees can begin tracking their time.
Simplified assignment structure
The Project Assignments tab is where assignments are created and managed. Assignments made in this view appear in DOVICO Timesheet's time entry view with each employee only seeing the specific projects and tasks that have been assigned to them. (Menu > Views tab > Employees & Projects > Project Assignments)
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These four steps (adding employees, projects, tasks and creating assignments) are the minimum steps required to be completed before employees can begin tracking time and expenses. The next page outline what is required for more targeted goals such as creating estimates/budgets, etc.
(Optional)
Currencies
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Currencies is an optional feature making currency selection options available to users so that expenses, employee wages, and other data affecting costs can be entered in any of the enabled currencies. This feature also permits costs to be viewed in any currency within the software. (Menu > Setup tab > Currencies)
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SPECIFIC GOALS |
Are projects on time and on budget? |
Budgeted Time & Costs
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The Budgeted Time & Costs tab is used to establish detailed company and client cost budgets (estimates) and for those tracking actual time and costs against estimates. (Menu > Views tab > Employees & Projects > Budgeted Time & Costs) |
Reports Explorer
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The Reports Explorer view is used to display a wide variety of time and cost reports. For example; locate and double click on the Project Time & Costs report (located in the Time and Costs / Client and Company Costs folder) to view one of the many available reports. (Menu > Views tab > Reports Explorer) |
Collect time for payroll purposes, review and approve employee timesheets and expenses? |
Time & Expense Approval
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The Approval Workspace areais used to review, approve or reject time and expenses submitted by employees. (Menu > Views tab > Approval Workspace > Time & Expense Approval) |
Workflow
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The Workflows tab is used to establish which manager must approve an employee's timesheet and/or expense submissions before those submissions can be processed for project costs, billing, reports, etc. (Menu > Views tab > Approval Workspace> Workflows) |
Leave/Absences Rules
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The Leave/Absences Rules view allows a manager to apply the policies that automatically calculate how much vacation, sick leave, and other leave that an employee accumulates. (Menu > Setup tab >Leave/Absences Rules) |
Reports Explorer
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The Reports Explorer view is used to display a wide variety of time related reports. Locate and double click the Time entries by Employee report (located in the Time / Time folder) to see actual hours worked for each employee by date, project, and task. (Menu > Views tab > Reports Explorer) |
Track time and expenses to accurately bill clients? |
Clients
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Clients are companies, business units, or individuals for whom work is performed. Clients can be linked to specific projects if time or expenses associated with projects are billable.
Clients are added and edited from the Assignment tree in the Project Assignments tab. (Menu > Views tab > Employees & Projects > Project Assignments tab) |
Approved
Expenses
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The Approved Expenses view is used to review or edit expense information. (Menu> Views tab > Approved Expenses) |
Reports Explorer
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The Reports Explorer view is used to display a wide variety of costing and billing reports. The Client Time and Costs report (located in the Time and Costs / Client and Company Costs folder) provides a summary of actual hours worked, and the client and company costs. (Menu > Views tab > Reports Explorer) |
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Related Project Time Tracking Software info:
DOVICO Timesheet | What is DOVICO Timesheet
DOVICO Timesheet | Installing DOVICO Timesheet
DOVICO Timesheet | DOVICO Timesheet Software Functions
DOVICO Timesheet | Time & Expense Entry
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