DOVICO Timesheet Software Administrative Functions
DOVICO Timesheet’s administrative functions are used to create the projects and tasks all employees track their time against, and to monitor and report on time, costs, progress, etc. for one or more projects.
Administrative functions are only available to those users with suitable software access rights and security
levels as defined when each user is added to the software.
Login in
If evaluating DOVICO Timesheet software using our 30-Day “Try It Free” trial, click on the Login to DOVICO Timesheet link provided in the e-mail received following your completion of the sign up form. The first time you login, you will be brought to the Time Entry screen. To access Administrative functions, click the  Administration button located in the upper left corner of the toolbar.
Before using DOVICO Timesheet, popup blockers should either be disabled or have the site where DOVICO
Timesheet is installed flagged as a safe site for your popup blocker.
If evaluating after downloading and installing the project time tracking software, locate and click on DOVICO Timesheet (located under Start/All Programs/DOVICO Timesheet). When you start DOVICO Timesheet for the first time, the software will prompt you to create an Administrator Account for your personalized demo database. Your personalized database will be accessible for 30 days.
Navigating within DOVICO Timesheet™:
DOVICO Timesheet offers one-step access to all administrative views and tools through buttons on the side navigation bar. The navigation bar appears on the side of each view. Click the button once to go to that view.
To access the time and expense entry views, click the  Timesheet button near the top of the side navigation bar. Click the  Administration button to return to the administrative views.
This Quick Start Guide does not detail how to setup and use the software, but instead directs you to several key views based on general and specific requirements for time and project management. For detailed instructions on how to setup and use DOVICO Timesheet, please refer to the Help files or the User’s Guide.
Project Workspace
Project Workspace
GENERAL REQUIREMENTS
Before employees can begin tracking their time and expenses with DOVICO's project time tracking software, these general requirements must be completed. |
Employees
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In DOVICO Timesheet, anyone who enters time and expenses, or who manages,
monitor or reports on project activities is considered an Employee.
The Employees list pane (in the Project Assignments tab of the Project Workspace
view) is the location where employees using DOVICO Timesheet are listed and can be
added or edited. For each employee, a profile stores their user id, password, security
level, their pay/charge out rates and many more useful details.
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Projects
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Projects are the combined endeavors undertaken to create a unique product, service or result. A project is a fundamental component required for time tracking. Project information can include details such as a project manager, project start/end dates and project status.
Projects are added and edited from the Assignment tree in the Project Assignments tab of the Project Workspace view.
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Tasks
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Tasks are activities or work efforts against which employees track their time. Tasks are fundamental components required for time tracking.
The Tasks list pane (in the Project Assignments tab of the Project Workspace view) is the location where tasks are listed and can be added or edited.
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Assignments
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Assignments are the unique links between projects, tasks, and employees that define how a project is organized for time entry. Assignments must be created before employees can begin tracking their time.
Simplified assignment structure
The Project Assignments tab (in the Project Workspace view) is where assignments are created and managed. Assignments made in this view appear in DOVICO Timesheet's time entry view with each employee only seeing the specific projects and tasks that have been assigned to them.
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These 4 steps (adding employees, projects, tasks and creating assignments) are the minimum steps required
to be completed before employees can begin tracking time and expenses. The next 2 pages outline what is
required for more targeted goals such as creating estimates/budgets, etc.
Specific requirements
Are projects on time and on budget? |
Budgeted Time & Costs
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The Budgeted Time & Costs tab (in the Project Workspace view) is used to establish detailed company and client cost budgets (estimates) and for those tracking actual time and costs against estimates. |
Rates
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The Rates view (in the Rates & Billing section) is used to create hourly pay and billing rates which are applied to employee time entries to determine your company and client costs. |
Reports Explorer
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The Reports Explorer view is used to display a wide variety of time and cost reports. For example; locate and double click on the Project Time & Costs report (located in the Time and Costs / Client and Company Costs folder) to view one of the many available reports. |
Collect time for payroll purposes, review and approve employee timesheets and expenses? |
Time & Expense Approval
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The Approval Workspace area (located in the Time & Expenses section) is used to
review, approve or reject time and expenses submitted by employees. |
Workflow
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The Workflows tab (located in the Approval Workspace section) is used to establish
which manager must approve an employee’s timesheet and/or expense submissions
before those submissions can be processed for project costs, billing, reports, etc. |
Leave/Absences Rules
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The Leave/Absences Rules view (located in the Advanced section) allows a
manager to apply the policies that automatically calculate how much vacation, sick
leave, and other leave that an employee accumulates. |
Reports Explorer
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The Reports Explorer view is used to display a wide variety of time related reports. Locate and double click the Time entries by Employee report (located in the Time / Time folder) to see actual hours worked for each employee by date, project, and task. |
Track time and expenses to accurately bill clients? |
Clients
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Clients are companies, business units, or individuals for whom work is performed. Clients can be linked to specific projects if time or expenses associated with projects are billable.
Clients are added and edited from the Assignment tree in the Project Assignments tab of the Project Workspace view. |
Approved
Expenses
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The Approved Expenses view (in the Time & Expenses section) is used to review or
edit expense information. |
Rates
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The Rates view (in the Rates & Billing section) is used to create hourly pay and billing rates which are applied to employee time entries to determine client costs. |
Reports Explorer
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The Reports Explorer view is used to display a wide variety of costing and billing reports. The Client Time and Costs report (located in the Time and Costs / Client and Company Costs folder) provides a summary of actual hours worked, and the client and company costs. |
Related Project Time Tracking Software info:
DOVICO Timesheet | What is DOVICO Timesheet
DOVICO Timesheet | Installing DOVICO Timesheet
DOVICO Timesheet | DOVICO Timesheet Software Functions
DOVICO Timesheet | Time & Expense Entry
Print the complete Quick Start Guide (PDF)
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