Budgeted Expenses

Expenses can be a significant part of a project’s total budget. DOVICO Timesheet uses Budgeted Expenses to provide a project manager with the ability to forecast (budget) expenses for a project. This permits the manager to compare budgeted and actual expenses throughout the project lifetime to determine whether or not a project's expenses are on budget.

This topic describes how to add budgeted expenses for a project.

Prerequisites:

The projects associated with expenses should first be established.
If expenses can be grouped into logical categories (meals, rentals, etc), those expense categories should be created.
To enter rate-based expenses such as mileage, expense categories must be created.

To add a budgeted expense:

Click the Budgeted Expenses tab located in the Project Workspace view. The Project Workspace view is located in the Projects section of the side navigation bar.
Select the project associated with the expense from the project drop-down list located at the top of the screen.
Click the New button on the toolbar.

The budgeted expenses window opens.
(Optional) Select an expense category.
Enter an amount or quantity for the budgeted expense. The quantity field is only available if the expense category selected in step 4 has been set up as a rate-based expense category.
(Optional) Modify the expense date using the calendar button .
(Optional) Enter a description for the expense.
Click Done to automatically save the information and close the window or click New to save the information and create a new budgeted expense.

Note: The number of budgeted expense rows displayed in the view is limited by the Paging setting. You may need to click the paging buttons or (at the top of the screen) to view additional record pages.

Tips:

To view or edit details for more than one budgeted expense, open an expense's properties window and use the Next Record button (or Previous) to move to the next item in the view. Clicking the Next (or Previous) button automatically saves any changes made.
Double click an item in the grid to see that item's properties .
Use the Show/Hide column function to personalize what information is displayed in the Budgeted Expenses view's grid.
You can add fields to track extra budget expense information by using Custom fields .
Use the Expense Category drop-down list at the top of the screen to filter a project's budgeted expenses by category.
Additional tabs are available at the bottom of the budgeted expenses properties window to add Notes, Phone Numbers and Addresses.