E-Mail Notification Defaults

Use this section to enter the default settings used for sending e-mails to employees through the Job Scheduler and to set the default Instant Email Notification options for new employees.
 

To setup the e-mail notification information:

  1. Click the Database Options button located in the Tools section of the side navigation bar.

  2. Select the Notifications tab.

  3. In the Email Notifications area, enter the SMTP Server Name or IP Address to be used to send e-mails.

  4. Enter the Port number that the SMTP Server uses. Generally an SMTP Server uses Port 25, however this may change depending upon your SMTP Server’s configuration. See your system administrator for details.

  5. In the Reply Address, enter the e-mail address to which the recipients can reply.

  6. (Optional) Where secure SMTP communication is required, check the Use SMTP Authentication box and enter the User ID and Password.

  7. Click Apply.
     

Instant Email Notification defaults for new employees:

Use this option to set the default value for the Instant Email Notification checkboxes (shown in the Employee properties Additional tab) when a new employee is created. This will also set the default values for the affiliated checkboxes in the Update Employee Properties view. The checkboxes for employees already existing in the database are not changed using this option.
 

Box checked: For all new employees created, the checkbox will be set as checked.

Box un-checked: For all new employees created, the checkbox will be set as un-checked.
 

  1. Click the Database Options button located in the Tools section of the side navigation bar.

  2. Select the Notifications tab.

  3. In the New Employee Instant Notification Defaults area, select the default value for each option.

    • Notify when there is time to approve:     This option sends an e-mail to the employee whenever a timesheet is awaiting his/her approval.
    • Notify when there are Expenses to approve:     This option sends an e-mail to the employee whenever an expense sheet is awaiting his/her approval.
    • Notify when time/Expenses have been rejected:     This option sends the employee an e-mail whenever one of his/her time or expense sheets has been rejected.

  1. Click Apply.