Flag for Archive

For any item in specific views (employees, projects, tasks, rates, etc.), check the Flag for archive box if this item is to be removed for the database when the Archive Database option is run from the Database Manager tool. Archiving is an alternate to deleting. It effectively accomplishes the same as delete, but the item and all associated information is stored in a separate, archive database.

Careful consideration should be taken before archiving an item. The following points describe the implications of archiving some of the more important elements within DOVICO Timesheet:

If an employee is archived, all the hours worked for that employee are removed from the source database. All expenses entered by the employee are also removed. All related information: hours worked for projects, project costs associated with the employee, estimates created for this employee are also removed.

If a task is archived, all the hours worked against that task are removed from the source database. All project costs and estimates associated with the task are also removed.

If a task group is archived, all assignments made using the task group are removed from the source database along with any estimate information entered for those assignments made using task groups. Time entries associated with the tasks belonging to the task group are not removed.

If a project is archived, all the hours worked for that project are removed from the source database. All expenses entered for the project are removed.

To flag an item for archive:

1. From the view or properties window, select the item to flag for archive.

2. Locate and check the Flag for archive check box.

3. Click Save or Done depending on the type of view.
    

The next time the Archive Database function is run, all flagged items are removed from the source database and stored in the archive database.